BUILDING FOUNDATIONS” Through Indoctrination, Education & Involvement









Accident Prevention/Risk Management

  • To have the state chairman communicate information on the Grand Lodge Insurance Program to the Lodge
  • To have all Lodges review and report to the state chairman their insurance coverage on Property and Contents; which will include Boiler and Machine coverage from AON Insurance
  • To have the state chairman inform all Lodges of the need for bonding or coverage against discrimination suits and other actions that may endanger the Lodge, its Officers, and Members (Directors and Officers coverage).
  • To have all Lodges submit the Grand Lodge Self-Inspection Form on a quarterly basis.


  • To have all Michigan Lodges conduct the Mandatory Flag Day Ceremony, maintain a Heritage Corner and fly or display the American Flag always.
  • Promote patriotic activities such as, entering Fourth of July Parades, Memorial Day Parades, and holding Law and Order nights.

Business Practices/Officer Training

  • To develop and promote the use of officer training district workshops for new officers.         
  • Officer Training will start at the State Convention in May and workshops will continue throughout the year
  • Business training workshops will also be offered as wel as individual lodge help.
  • A District workshop on Officer Training and Business Practices shall be conducted in April at the District Meeting.      

Drug Awareness Program  

  • To have every Lodge conduct at least one Drug Awareness Project involving the community.
  • To have all Lodges display Grand Lodge Drug Awareness brochures and displays at all District Hoop Shoot contests.
  • To promote the use of the Elroy the Elk costumes at Lodge or District events.

Gold Key-Charitable Grant Fund

  • To have each lodge have a Gold Key Scholarship Chairperson and their job will be to:
  1. Encourage each Lodge to contribute towards the Gold Key Endowment Fund.
  2. To have all Lodges be represented at a Gold Key Golf Outing, or another District Fundraiser.
  3. To have all Lodges plan a fund-raising event to benefit Gold Key.
  4. Initiate contact with the area Intermediate School District Special Needs Coordinator, which oversees the Special Need Education at the local school districts, so they are aware of the Michigan Charitable Grant Commission Program and where they can find the information on the Michigan Elks Website about the Gold Key Scholarship.
  5. Follow up with local school Counselors and Special Need Teachers in educating them about the Gold Key Scholarship opportunity.
  • To have each Lodge submit a Gold key Application.

Government Relations

  • To have 100% compliance of the Lodges. And ensure their Charitable reporting to Grand Lodge.
  • To monitor legislation / laws affecting the Order and sharing that with the Lodges.
  • To advocate for or against legislation when necessary.
  • Promote programs for positive interaction between Lodges and local officials.
  • Educate Lodges on laws affecting their day to day operations regarding rentals of their property.
  • Inspire the Lodges to contact their local unit of government to recognize the Elks for their charitable works by proclamations.

Hoop Shoot

  • To have 100% participation of all Lodges in the Hoop Shoot Program.
  • That Lodge Drug Awareness, Americanism and Membership Committees set up information booths at every Lodge, District, and State contest. This committee should also provide the Michigan Elks News and Michigan Elks Website with a list of winners at the State contest and an article, including pictures, concerning the event.

Judiciary (Law & Bylaw Committees)

  • The committee shall notify all Lodges of what it does and who to contact. These committees have the responsibility to examine all proposed amendments to the Constitution of the Michigan Elks Association and all resolutions, memorials, motions, or amendments relating to its bylaws, with respect to the form, purpose and legality. These committees may present recommendations at the Annual Meeting for any changes or amendments of the “Constitution and Bylaws”, as the committees deem desirable.

Lodge Activities/Star Lodge Award Program

  • To have 100% participation in the President’s Star Lodge Award Program
  • To have every Exalted Ruler or verified lodge alternate attend the Grand Lodge Convention in San Antonio, Texas.  Attendance is a requirement of Grand Lodge for the Exalted Ruler to become a member of Grand Lodge.
  • To have all Lodges qualify for the G.E.R. Special Citation Award.
  • To have all Lodges present an "Elk of the Year", "Officer of the Year", and "Citizen of the Year" award (at a minimum, 2 of the 3), plus at least two G.E.R. Special Commendation Awards to worthy Lodge members.

Membership / Retention

  • To involve all Lodges and members in an active Membership program, as directed by the State Membership chairman and District Vice Chairmen, inclusive of Membership procurement and Membership retention.
  • To have District Workshops on Membership in each District by the District Vice Chairman   of that District.
  • To have each District Vice Chairman meet with the Lodge Membership Chairman during his/her visitation to the Lodge and review the Lodge Indoctrination Program.
  • To encourage the use of all prescribed reward incentive programs for new Membership for each Lodge to have initiations of new members of at least 7% of their April 1, 2017 membership.
  • To reduce the Lapsation in our State to 3% or less.
  • To have all Lodges develop an active Stray Elk program utilizing the Stray Elk Report from Grand Lodge. Results should be reported to the state chairman in September and April.
  • To have each Lodge work with the Grand Lodge “Membership Control Manual” and the DVC’s of their District to meet these goals.
  • To have ALL Lodges have a membership/Lapsation program and share their program with the State Chairman.
  • To have at each lodge at least one new membership open house.
  • To have at least one membership drive in your community each year. Let the community know what you do and solicit their participation. Do this at all functions that your Lodge is involved with at the community level

Michigan Elks Major Project

  • As a long-term goal, each Lodge should try to raise an amount of funds equal to what Major Project spends on children in that Lodges community.
  • To aid and assist “Special Needs Children” and solicit the aid of all members to attain the goals as set forth by the Major Project Commission.
  • To have all Lodges remit the mandatory contribution of $1.00 per member, due 60 days after April 1st and other collected funds on at least a quarterly basis, and to encourage the continued support for all Major Project fund-raising projects on a voluntary basis.
  • To have all Lodges submit at least one case to the Major Project Commission.
  • To have all Lodges plan a fundraising event specifically to benefit the Major Project.
  • To encourage each Lodge to have members who own local business to promote Major Project fund raising to the public.

National Foundation

  • To communicate to all Lodges the workings of the ENF Grants and have every Lodge in the State obtain a Beacon Grant.
  • To have a year-end State per-capita that meets or exceeds the Grand Lodge per-capita goal
  • To have 100% participation of the Lodges with at least 50% of new initiates starting a subscription
  • To have every Officer in every Lodge and every Officer and Chairman in the State Association be a member of the National Foundation.
  • To have State chairman inform every Lodge of the voluntary dues subscription program to increase Lodge National Foundation Contributions.
  • To have all Lodges meet the per-capita goal of contributions to the Elks National Foundation as set forth by Grand Lodge or, at a minimum improve their contributions from the prior year.
  • To encourage each Lodge to have members who own local business to promote ENF fundraising to the public.

National Veterans Service Commission

  • To have monthly Elks-sponsored activities at every Veterans Hospital in the State of Michigan.
  • To have every Lodge conduct an activity for Veterans Remembrance Month during the month of November.
  • To have every Lodge collect recommended items throughout the year to be distributed to the Veterans Hospital in their area and to have each Lodge send its monthly bulletin to the area Veterans Hospital.
  • To adopt Veterans in every Veterans Hospital in the State of Michigan and to support these adoptions with holiday cards, donations and gifts.
  • To raise awareness with all Lodges about the Veterans entertainment program known as “the Recreation” and encourage attendance at their performances at Veterans Hospitals.

Public/Member Relations

  • Our number one goal is to promote Local Media coverage of our Lodge activities to improve our image, increase membership and educate the public about our programs.
  • To have our State & District PR Chairs create a Data Base of news agencies for our Lodges to utilize to promote their community activities. This data base would include direction of how and what to submit to these news agencies. Form networks of members who are willing to promote what we do through these agencies.
  • To encourage Lodge members of our association to distribute Grand Lodge magazines, State Newsletters and Local Lodge Newsletters to area business for public to read.
  • All lodges will understand that good public relations are extremely important today. The Public Relations Committee is responsible for conducting a program that will project the true image of Elkdom to the public through our benevolent, charitable and patriotic programs.
  • To continue the publication of the Michigan Elks News
  • To encourage the members and State and Grand Lodge programs of our association to submit newsworthy articles to the Michigan Elks News.
  • To have all State Chairmen provide an article for publication in at least two editions of To have all State Chairmen provide an article for publication in at least two editions of  The Michigan Elks News.
  • All Lodges to maintain a publication to their membership concerning Lodge activities  and State and Grand Lodge programs.
  • To encourage all Lodges to reprint articles from the Michigan Elks News and Grand Lodge Newsletter in their Lodge Bulletins.
  • To have the State Chairman write an article each quarter regarding activities happening   throughout the State and encourage all Lodges to publish these articles in their Lodge bulletin
  • To have 100% of the Lodges promote Elkdom’s image by publicizing at least three activities through their local newspaper or radio/television station.
  • For all Lodges to have at least one article printed in the Michigan Elks News and/or the   Elk's National Magazine about their members or activities.


  • To encourage all Lodge Officers, rehearse their Initiation Ritual parts to ensure that we will impress our new Members.
  • To suggest that full memorization of our Initiation Ritual will be even more impressive to our new Members.
  • To encourage all Lodges, rehearse all Ritual ceremonies to improve their delivery, especially those presented to the public.
  • To encourage the Ritual Competition by all the Lodges and to continue to conduct a State Ritual Clinic at the Fall Conference.
  • Encourage all Lodges to request a District Ritual Contest in which they may compete.
  • To encourage the development of a District Ritual “Drill” Team to perform at District Ritual Contest and when requested at Lodge Initiations.
  • To encourage all Lodges to post new members on the Michigan State Elks Association Facebook page.


  • To have 100% participation of all Lodges in the Elks National Foundation “Most Valuable Student” Scholarship Program.
  • To have every district be represented at the State Scholarship judging.
  • To aid the Gold Key Scholarship Commission and aggressively promote the Gold Key Scholarship program statewide.
  • To have the Lodge Scholarship Chairperson assist the Gold Key Scholarship Chairperson to promote both scholarship programs

Special Events/Community Welfare/Organ Donor Program

  • To have every Lodge conduct an “Elks Pumpkin Patch” Halloween party for our special needs children and their families.
  • To have every Lodge conduct an “Open House for members of the Community”.
  • To have every Lodge conduct activities for community awareness and wellbeing.
  • To have every Lodge encourage their members to participate in the Organ Donor Program as   adopted by Grand Lodge and the Federal Department of Health and Human Services   and host an organ donor sign up event.


  • All Michigan Elk Lodges will know that we have a web page and that the Webmaster’s responsibilities will include creating a Website that serves to meet the goals of the organization   maintaining and administering the systems, generating Hypertext Markup Language (HTML) and scripts, developing the graphic design and layout of the user interface, and developing the architecture of the information throughout the site. The Webmaster will provide support within and across the information layers of the organization.
  • To have every Lodge and State Officer use the Webpage and Association assigned email as its main avenue when corresponding with the lodges.
  • To promote the use of the State Webpage for posting special events; such as Major Project events, Gold Key Golf Outings, and other District and Lodge events.

Youth Activities

  • All lodge members will understand that the Youth Activities Committee is one of the most  important committees in the Lodge, the State, and the Nation. When the local Lodge has an active Youth Activities Committee, the community becomes aware that the Order of Elks cares about    its youth. There are many excellent youth programs, which are available to youth of all ages in your area. These programs are described in the Grand Lodge Youth Activities Brochure, which is available from the Grand Lodge Youth Activities Committee and should be on file    in your Lodge Secretary’s office.
  • To have all Lodges conduct at least one Youth Program that involves the local community.
  • To have all Lodges participate in at least some of the various youth activities student certificate awards.
  • To increase the number of Lodges participating in Scouting and to involve the Scouts in selected Lodge activities.
  • The state chairman will inform all Lodges about the “Junior Elks” and/or “Venturing” Programs within their communities and assist those Lodges desiring to start these programs.
  • The state chairman will inform Lodges about the Grand Lodge dictionary program and assist those Lodges desiring to start this program.

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